Seating layouts for the hotel conference room and events may seem a fundamental consideration but they are an important part of your conference planning.
    Lugo Hotel Contract Furniture supplies the hotel sector with both folding meeting tables and flip top meeting tables in a variety of sizes and shapes to help the hotel operator configure the room exactly to suit the need of his corporate client.
    Steel banqueting chairs have made way to the much lighter weight aluminium banqueting chair. As hotel function rooms have to be reconfigured so frequently, the weight of function room tables and chairs is a factor to consider.
    Aluminium chairs are more expensive than the basic steel banqueting chairs but will tick all the health and safety boxes.
    Banqueting chairs and meeting tables can be supplied with storage trollies which reduce the stored footprint to a minimum which making relocation of the chairs fast and efficient.
    Specifiers should consider whether meeting tables will be clothed. Many hotel operators are striving to reduce laundry costs so it is more popular these days that hotel meeting tables will be supplied MFC (Melamine faced chipboard) table tops or wood veneer table tops.


    The most popular hotel seating layout continues to be Cabaret Style seating which means delegates are seated at round banqueting tables. True cabaret seating should allow for no more than six delegates per table, ideally five. If more delegates are added then some delegates won’t be facing the front and will have to turn their chairs around to face the presenter. While your meeting room might allow for this, it’s a very awkward way of sitting and can be disruptive.

    The benefit of cabaret style is that it’s a relatively informal way of seating and allows your delegates to interact more than if they were in rows of seats (theatre style, see below). The downside to using cabaret style seating is that you will require a much larger room and invariably your minimum delegate number required by the venue will be much higher and this will increase your conference costs.


    Seating more than six delegates on a round banqueting table will assume the air of a banqueting layout. When organizing a banquet it’s better to locate a maximum of between 8-10 aluminium banqueting chairs per table as any more will result in cramped conditions and make life difficult for the waiters who will be serving your dinner and will increase the risk of one of your guests wearing their dinner.


    With classroom style all delegates face the front with meeting tables positioned in straight rows. It is seen as a good alternative to a cabaret style set up as it requires less space. It also provides a table giving your delegates somewhere to rest their writing pads or PCs and is particularly good for training courses and sales conferences where lots of note taking is required.


    Theatre Style seating is probably the most formal hotel meeting room layout but it does require a much smaller meeting room and you can seat a lot of people in it. Smaller meeting rooms cost less and will almost certainly mean your minimum delegate number required will be much lower. The biggest downside to a theatre style layout is it doesn’t afford much interaction with delegates, other than that with the delegate sat immediately to the left or right, however for a corporate product launch, presentation style event, or question and answer session, theatre style seating works very well.


    A horse-shoe or U-shape set up is always popular with trainers as it allows great interaction between delegates attending training courses. The perfect number for a U shape is 24-25 as any more will make the group very unwieldy and you will run the risk of losing the intimate set up you can achieve from using this set up.


    Finally the last set up open to conference organizers is the boardroom. This is perfect for small conferences or an interview processes where delegate numbers are around 12-15. As with U shape, if there is an increase in delegates beyond the recommended number then the boardroom table becomes too big and delegates end up having to shout at each other across the table.

    To recap, when it comes to choosing a seating layout think about the type of event you are hosting; whether interaction between your delegates is important.
    We hope this brief document will assist you in considering the increased cost of hiring a larger function room to seat delegates in a cabaret style set up versus a smaller room set up in theatre style.

     January 11th, 2010  admin   No comments